How good is your Intranet?

  • Published on
    22-Jun-2015

  • View
    493

  • Download
    0

DESCRIPTION

How good is your intranet?

Transcript

  • 1. ZENITH CONSULTING How Good Is Your Intranet?

2. Paul and George are two old friends.Paul works for a very dynamic company, which rely on fast and efficient internal communication. George works for a very big company, but in which the internal communication is not so good. George is part of the project team that try to improve the Intranet as a solution for a better internal communication.better togetherwww.zen-it.ro 3. Hello, Paul! Quite good, thank you.Listen, I would ask you something.Dan told me that you are an Intranet expert.Hello, George! How are you ? better togetherwww.zen-it.ro 4. Our Intranet is not so good, but yours is great. What software programs do you use ? I dont know if I am an expert but, if I can, I will help you. Ask me! better togetherwww.zen-it.ro 5. I dont understand.I thought everything is related to software. If you dont have a good software, what can you do? We use Microsoft SharePoint, which is very good, but there are few other good software programs.However, the quality of the Intranet does not depend so much on the technical solution, but on the way it is structured and used by people. better togetherwww.zen-it.ro 6. Let me give you an example.A painter artist uses brushes and colors, isnt he? With good brushes on can improve the quality of details, with bright colors the painting will look better, but is it enough? I think I understand now what you trying to say.The tools are important, but most important is the artist, his vision, and his mastery. better togetherwww.zen-it.ro 7. Exactly. Its the same for Intranet. The Intranet is a work tool, but depends on you how well you exploit it and what value it brings to you.Aha,you are right .But still should not be so complicated. We plan to do a nice looking Intranet.We collaborate with a PR agency and they have very good artists.better togetherwww.zen-it.ro 8. Yes ?But you should know that the Intranet is very different for a public web site. Without doubts, the look is very important, but more important is the functionality.Let me ask something: How many Intranets did you see? Only a few. From where do you want to see them? The companies dont offer information about their Intranets.The truth is, having no reference points, it is difficult to understand what means a good Intranet. better togetherwww.zen-it.ro 9. There is something more.A good Intranet is also a management system. It helps you manage the information and facilitates the processes. Thats why it is good to have someone in your team who is an expert in management.Unfortunately we do not have anyone with this profile on our team.We rely on common sense, but I see now that sometimes is not enough. better togetherwww.zen-it.ro 10. You know what?With a little help you can also develop a good Intranet.It will be great. Although weve worked very hard, so far we didnt succeed. Very few people actually use the Intranet. better togetherwww.zen-it.ro 11. Lets build it together, than ! better togetherwww.zen-it.ro 12. What are your objectives ? My bosses wanted to have a tool in order to communicate with the employees. We posted a lot of content, but if nobody read it, I think we didnt reach our objectives.better togetherwww.zen-it.ro 13. Efficient communication cannot be in only one direction. It needs something more.You are right. All employees should be actively involved. But how can we do this?

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration

better togetherwww.zen-it.ro 14. If you offer them useful information .Aaa.But how can I know what needs has each individual?

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

better togetherwww.zen-it.ro 15. Instead of one editor, you can allow several employees to publish information, according with their competencies.I dont think they will have time to post content.They are very busy.

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.better togetherwww.zen-it.ro 16. You might laugh,but they will save time.You just need to teach them exactly how to work with the Intranet.How can they save time?

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.better togetherwww.zen-it.ro 17. For example: when somebody needs help, what he is doing? I dont know. He searches his emails, makes some phone calls, asks his colleagues sometimes searches the Intranet.

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.better togetherwww.zen-it.ro 18. Sometimes ?On the intranet should be the easiest to find an answer.The editor only writes it once and the employee is finding and reading the answer. It is a computer that is doing the work, this is how you save time!

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.Content structuring: I have to admit that is not so easy to find something on our Intranet.Weve tried to organize the information by departments better togetherwww.zen-it.ro 19.

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.Content structuring: Process oriented content One single storage place, differentpresentation layers Establishing the access rights Feedback,new ideas Information can be structured in many ways. For example, by processes or by activities.Important is to be kept in a single place. Yes. In order to be easy to update and find. When everybody sends information by email, it is a general chaos and we dont want that anymore.better togetherwww.zen-it.ro 20. Using the Intranet its easier for collaboration. In addition in addition well collect the information and this will be permanently available.

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.Content structuring: Process oriented content One single storage place, differentpresentation layers Establishing the access wrights Feedback,new ideas Virtual teams : Project teams, Communities of practice Knowledge Management : Know-how transfer Document library Training, coaching, mentorship better togetherwww.zen-it.ro 21. Now you understand . Im sure that such an Intranet will be much attractive.Everybody will want to use it!

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.Content structuring: Process oriented content One single storage place, differentpresentation layers Establishing the access wrights Feedback,new ideas Virtual teams : Project teams, Communities of practice Knowledge Management : Know-how transfer Document library Training, coaching, mentorship better togetherwww.zen-it.ro 22. Exactly. And you will can concentrate also on developing the corporate culture. Well can be like a big family.

  • Objectives :
  • Improving the internal communication
  • Facilitating collaboration
  • Updated and useful information for day to day activities

Content editing decentralization.Content structuring: Process oriented content One single storage place, differentpresentation layers Establishing the access wrights Feedback,new ideas Virtual teams : Project teams, Communities of practice Knowledge Management : Know-how transfer Document library Training, coaching, mentorship Corporate Citizenship better togetherwww.zen-it.ro 23. We are two extraordinary architects ! Yes, we are .But dont be too enthusiast too fast. This is just a blue print. better togetherwww.zen-it.ro 24. Thats right. But at least now we know how a good Intranet should look like. This is very important. Im glad I could help you. better togetherwww.zen-it.ro 25. Thank you very much. Still, I would need your help. I know that youve been assisted by a consultancy firm. Can you give me their business card? Of course. They still assist us. You know, always it is room for improvements. Here it is: www.zen-it.ro Adresa : Dr Nicolae Turnescu 12A, Bucureti ,050467Tel: (021) 317.51.00Mobile: 0729.86.79.29 Email: [email_address] ZENITH CONSULTING