A Govt. of India Enterprise Touching Lives, adding ?· Page 1 of 23 A Govt. of India Enterprise Touching…

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    A Govt. of India Enterprise Touching Lives, adding value

    NIC Building(4th Floor); 8, India Exchange Place

    Kolkata:700 001, India

    Tel:+91 33 2242 7203

    Fax: +91 33 2242 1282

    Email:kkpaul@mmtclimited.com

    NIT NO.MMTC/KOL/NINL/PUR/FA/2014-15/025 dated 16.03.2015

    MMTC invites tenders from interested Domestic suppliers for purchase of Petroleum Coke for supply to NINL, Duburi, Odisha. Last date of submission of the tender is on 02-04-2015 at 1300 hours IST.

    For details, please visit websites www.mmtclimited.com and at www.eprocure.gov.in

    General Manager(Min.)

  • Page 2 of 23

    Neelachal Ispat Nigam Limited (NINL), a company promoted by MMTC Limited, IndustrialPromotionandInvestmentCorporationofOrissaLimited(IPICOL)hassetupanIntegrated1.1million ton capacity IronandSteelPlantatKalingaNagar Industrial complex,Duburi,DistrictJajpur,Orissa.SteelmakingfacilityhavingBasicOxygenFurnace(BOF)andContinuousCastingmachinewillbeproducing steelbillets.MMTC Ltd.has themandate toprocure aprojectedquantity of 150 MT Petroleum Coke for NINL, through open tender from themanufacturers/tradersofPetroleumCoke.Accordingly,theNITisenclosedherewithindicatingthedetailsofrequirementalongwiththemethodologyforparticipation.YouarerequestedtoreadcarefullytheinstructionscontainedinourNITandsubmityourQuotationinlinewithourrequirement indicated. Tender Document may be downloaded free of Cost fromwww.mmtclimited.com/tendersandwww.eprocure.gov.inDateofcommencementoftenderdownload :16/03/2015Dateofclosureoftenderdownload :02/04/2015at12:00HrsLastdate&timeforsubmissionofoffersonorbefore :02/04/2015at13:00HrsTenderopening :02/04/2015at14:30Hrs

    Bidders shall submit their offers separately in two-bid format, Technical bid (Form - A,B,C,D and E) and Price Bid (Form F).

    Part- A: Technical Bid: Containing profile of the company, viz. Public Limited/ Private Limited/ Partnership / Proprietary concern with details of contact person, phone, fax, e-mail address, etc. as per Technical Bid compliance form (Form - A,B,C,D and E). EMD shall form part of Technical Bid. TECHNICAL BID TO BE SUBMITTED IN PHYSICAL FORM AT MMTC LTD. KOLKATA NIC BUILDING (4TH FLOOR), 8, INDIA EXCHANGE PLACE, KOLKATA 700001.

    Part-B: Price Bid: Price bid (Form F) of only those bidders, who qualify in Technical Bid, shall be considered for evaluation. Price bids of successful (Technical) bidder will be opened after opening Technical Bid. PRICE BID TO BE SUBMITTED IN PHYSICAL FORM AT MMTC LTD. KOLKATA NIC BUILDING (4TH FLOOR), 8, INDIA EXCHANGE PLACE, KOLKATA 700001.

    The bidder shall submit the hard copy of Technical Bid and EMD only so as to reach G.M , MMTC Limited, NIC Building (4th floor), 8 India Exchange Place, Kolkata-700001 before opening the tender i.e. 1430 Hrs. IST on 02.04.2015. The Technical Bid documents / Annexure, to be couriered to GM, MMTC Kolkata / dropped and should be received at Kolkata prior to tender opening date.

    TECHNICAL BID (PART A) AND PRICE BID (PART B) TO BE SUBMITTED IN A SEALED ENVELOP (DROPPED IN TENDER BOX) AT MMTC LTD. KOLKATA NIC BUILDING (4TH FLOOR), 8, INDIA EXCHANGE PLACE, KOLKATA 700001.

    PART A AND PART B ARE TO BE PLACED IN TWO SEPARATE ENVELOPES (MARKED PART A & PART B SEPARATELY) AND PLACED IN A 3rd ENVELOPE MENTIONING TENDER NO. & ITEM.

    Incomplete offer or offers received after the closing time and date shall not be accepted.

    Any bidder, willing to participate in the Tender opening process, may attend directly or depute their representative through authorization at 1430 hours IST on 02.04.2015.

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    EMDs of the unsuccessful bidder will be returned back and for the successful bidders it will be returned upon receipt of performance guarantee for the same value.

    Note: MMTC reserves the right to cancel the tender / awarding the contract without offering any reasons, whatsoever to the winning party/parties.

    Tenderistobesubmittedbyonorbefore13:00Hrs.02.04.2015.Earnestmoney:EarnestMoneyDepositforRs50,000/intheformofDemandDraftorRTGSisto be submitted alongwith the offer. The offerswithout EMD and / or not conforming totenderdocumentconditionsareliabletorejection.MMTCLtd.reservestherighttorejectanyofferorcancelthetenderwithoutassigninganyreasonthereof.Pleasenotethatthequotationsreceivedafterduedate&timewillberejected.Withaviewtoensurethattendersaresubmittedintheprescribedformat,thefollowingmaypleasebenoted:Itshallbetheresponsibilityofthepersonssubmittingthetendertoensurethatthetendershavebeensubmittedintheformatsandaspertheterms&conditionsprescribedintheMMTCWebsiteandnochangeismadethereinbeforesubmissionoftheirtender.Intheeventofanydoubtregardingtheterms&conditions/formatsthepersonconcernedmayseekclarificationfrom GM (Minerals) atMMTC Kolkata. In case any tampering / unauthorized alterations isnoticedinthetendersubmittedfromthetenderdocumentsavailableontheMMTCWebsite,thesaidtendershallbesummarilyrejectedandtheCompanyshallhavenoliabilitywhatsoeveronthematter.HoweverdeviationsifanyproposedbythetederermaybeseparatelyindicatedforacceptanceorotherwiseofMMTCLimited.Suchproposeddeviationswillnotbetreatedastamperingforthepurposeofapplicationofthisclause.ForMMTCLtd.GeneralManager(Minerals)

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    PARTASection1OverviewoftheNIT

    NINL (Nilachal Ispat Nigam Ltd.), having its plant at Kalinga Nagar Industrialcomplex,Duburi,DistrictJajpur,OrissahasbeenoneofthelargestproducersofPigIron,Coke,etcwillbeenteringintosteelproductionwiththecommissioningofitsSMS.Theplantwillbeproducingabout1.1milliontofsteelinPhaseIandis in need of various steelmaking rawmaterials like ferro alloys, limestone,calcinedlime,etc.

    ThistenderistocatertotheneedofNINLfortheabovepurpose. MMTCLtd.,whichisoneofthepromotercompaniesofNINL,shallprocurethese

    itemsfromthedomesticandoverseassuppliersandsupplytoM/sNINLLimited.

    MMTCshallhavetheoptionofdecidingthesaleonintransitbasistoNINL. MMTC invites tenders from interested domestic suppliers for supply of

    Petroleum Coke. The tenders have to be submitted by 1300 hours IST on02.04.2015.

    The complete details of the tender enquiry are available atMMTCs websitewww.mmtclimited.comandatwww.eprocure.gov.in

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    1. Commodity:PetroleumCoke

    2. Quantity:150MT(+/5%)

    3. ChemicalspecificationsandSize:AsperIS8502:1994(Reaffirmed2000)GradeAwithrestrictedchemistryELEMENT PERCENTAGE VARIATION/REMARKSFIXEDCARBON 99% Below98%rejection.

    98%1.0%1.25%:1%penalty.PHOSPHORUS 0.5%Maximum Above0.5%rejectionSamplingwillbedoneasperIS1447(Pt4):1989(reaffirmed2002)

    Size:310mmToleranceonsize:3mm(5%Max),+10mm(5%Max)

    4. InvoiceOn:AsmentionedinContract/MOA.

    5. ModeofDelivery:ByRoad.TobearrangedbySeller.

    6. PriceTerm:FORDestination,NINLKalinganagar,inclusiveofRoadFreight,Packaging

    andforwarding,Insurance,etc.

    7. AnalysisCertificate:Copy of Analysis Certificate by 3rd Party Independent Analyst Firm of InternationalreputeM/sMitraS.KorM/sSuperintendentCompanyLtd(SUPCO)shouldaccompanyeachtruckandalsoshouldbesentalongwithdocuments.TheCertificateshouldstatethePurchaseOrderno/ContractNumberanddate.TheTestCertificateshouldcertifythechemicalCompositionandSizeDistributionofthematerialdeliveredandacopyoftheCertificateshouldaccompanyeachtruck,compulsorily.IftheabovetwonominatedAnalystFirmsarenotavailableattheProducers location,then theSuppliermayarrange tosubmitAnalysisCertificateby3rdParty IndependentreputedAnalystFirm.However,NINLandtheplantreportshallbeconsideredas finalandbindingforallpurposes.

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    8. TestandGuaranteeCertificates:

    a. TestCertificatesmustshowanalysisofallaboveelementsandSize.b. Guarantee Certificates for conformity of quality ofmaterials to specifications

    shouldbeprovided.c. FinalinspectionwillbedoneatNINL.ResultofNINLlaboratoryshallbefinalfor

    allpurposes.d. Predispatchinspectioncertificateissuedbyauthorizedanalysttobesentalong

    withdispatchdocumentofeachconsignment.e. Any deviation to the technical parameter of thematerial shall be liable for

    rejection.f. In case of dispute, joint sampling and analysis shall be done at NINL lab in

    presenceofsuppliersrepresentative.

    9. PaymentTerms:100%paymentwithinthe21daysfromthedateofsubmissionofalldocumentsatNINLandMMTC,Kolkata(Section2Clause3)subjecttomin30daysfromdateofreceiptofcargoatNINL(GARN(GoodAcceptance/RejectionNote)generated,depictingGoodsingoodorder),atofficeofGM(Minerals)MMTCKolkata,NICBuilding(4thFloor),8IndiaExchangePlace,Kolkata700001.

    10. Packing:

    25kgindoublepolybags.

    11. MarkingonPacking:PetCoke,Suppliersnameinabbreviation,BagNo.GrossWeight

    andNetWeight

    12. Weighment:ReceiptedweightatNINLworksshallbeconsideredasfinal.Suitableadjustmentsmaybemadeby the InspectorsofNINL towardsbagweight fordeterminingnetweightofthecargoandmoisture,incaseofwetmaterial.DecisionofNINLworksshallbefinalinthisregard.

    13. Acceptanceofmaterial:Inspectionofmaterial,samplingandanalysisshallbedoneatqualitytestinglabsofNINLandtheplantreportshallbeconsideredasfinalforacceptanceorrejectionofcargofor

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    Chemical Specifications and Size Analysis. Supplier has to attach the copy of GARN(GoodsAcceptance/RejectionNote)receivedfromNINLforpurposeofpayment.

    14. Rejection:MaterialnotadheringtoSpecificationsshallstandrejectedandsupplierhastoreplacethecargoathisowncostonF.O.R.NINLbasiswithindeliveryperiod.Itisthesuppliersresponsibility to remove the rejected material from NINL works within 10 days ofintimationbyphone,fax,email,and/orletter.

    15. Markings:Bags should bemarkedwithNames and Address of Supplier (in brief) andName ofCommodity.

    16. DocumentSubmission(EMDandSupportingdocumentsinPhysicalFormOnly):GM(Minerals),MMTCLimited,NICBuilding,8IndiaExchangePlace,Kolkata700001

    17. ExciseDuty&EduCess:Atactualasapplicable.

    18. CST/VAT:Atactualasapplicable.

    19. CFormsfromNINL:AsapplicableunderCST/VATAct.

    20. DeliverytoWorks:M/sNeelachalIspatNigamLimitedLtd,KalinganagarIndustrialComplex,Duburi,Jajpur,Orissa(detailstobeindicatedinpurchaseorder/contract).Thesellerhastoarrangeforproperpacking, security anddeliveryof the goods toNINLworkson Freightprepaiddoor delivery basis. The trucks should be properly covered and sealed in order topreventlossesenroute.

    21. DeliveryPeriod:Immediate.Supplytobecompletedin15daysafterreceiptofLOI/Contract.MMTCreservestherighttoextendtheDeliveryPerioduptoamax2months.

    22. Origin:Domestic.

    IncaseitisImportedMaterial,beingmarketedbyadomesticCompany,thesellerhastoinvoice in Indian Rupee and has to complywith all the terms and conditions of the

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    Tender. CENVATable portion of CVDwill be reimbursed at actual. The CENVATableportion of duty has to be indicated specifically in the Offer, for LCNC comparisonpurpose.

    23. EligibilityCriterionforTender:

    a. HassuccessfullysuppliedPetroleumCoketoanyIndianSteelManufacturingUnit(sinceJanuary2010).

    b. Tendererswillhavetoofferminimum50%quantityintheiroffer.c. ShallsubmitanEarnestMoneyDeposit(EMD)ofRs50,000/byDemandDraft

    drawnon MMTCLimitedpayableatKolkataorFundTransfer.EMDsubmittedshallbe retainedbyMMTC in caseof successful tender andordersplacedonthem.TheEMDshallbereleasedonsuccessfulcompletionofsupplyasperorderterms. In case of unsuccessful suppliers the EMD will be released within 10workingdaysoffinalizationofordersbyMMTC,Kolkata.

    d. Tenderers having unsettled litigation for the tendered item with any of theindentingMMTCunitsshallnotbeconsideredforthistender.MMTCsdecisionisfinalinthisregard.

    24. OtherTermsandConditions:

    a. Quotationreceivedafterduedateandtimewillberejected.b. TendersnotaccompaniedbyrequisiteEMDshallbetreatedasinvalid.c. SSIunitsregisteredwithNSIC/StateGovtsforproductionofferroalloysshallbe

    exempted from submission of Earnest Money. They should submit a notarycertified copy of SSI certificate with current validity along with technocommercialbid.PSUsshallalsobeexemptedfromsubmissionofEMD.TheEMDshould be given in a separate cover duly super scribed. No request foradjustmentofpreviousduesshallbeentertained.Forsuccessfultenderer,EMDshall be retained till supply is completed. The EMD shall bear no interest orfinancialchargeswhatsoever.Intheeventofthetendererfailingtoabidebyanyoftheconditionsreferredtointheirofferorintheeventthetendererwithdrawsofferprematurelyormodifiestheoriginaltenderafterduetenderopeningdateand time ;unlessotherwisedesiredbyMMTC,which shall alsobe treated aswithdrawalof theirofferprematurely /fails in committing suppliesagainst theorders placed on him, MMTC reserves the right to forfeit Earnest Moneydeposited by him without prejudicing the right of MMTC to take othercontractualactionsasmaydeemnecessary.ThedecisionofMMTCshallbefinalandbindinginthisregard.TheEMDtounsuccessfultendererwillbereturnedin10daysafterfinalizationofordersagainsttheNIT.

    d. Bidsshouldremainvalidfor60daysfromthedateoftenderopening.e. MinimumBid50%oftheTenderedQuantity.

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    f. TheordershallbeplacedonL1LCNCprice.MMTC isat itsdiscretiontoplaceorderonmorethanonesupplier. IncaseMMTCdecidestoplaceorderontwosuppliers,theL2havetomatchtheLCNCPriceandTermsofL1.Quantitywillbedistributedinratio70:30betweenL1BidderandL2BiddersubjecttoL2matchesL1price.

    g. MMTCcanincreaseordersupplyquantityby50%ofthetenderquantity,incaseofemergencyrequirementsarisingatNINL,undersametermsandconditions,ifagreedbyNINL.

    h. The quantity indicated in NIT is based on present estimation. Actual Orderquantitymayvary than tenderquantity.AlsoMMTCreservesoption toreducequantityofany lotat the timeof finalizationoforder.MMTCreservesright tovary order quantity by +/ 10% than the estimated quantity at the time offinalization of order. There may be variation in monthly shipment/deliveryrequirementbyNINL.Thesameshallbeintimatedpriortostartingofmonthdueforshipment/delivery.

    i. MMTCreservestherighttoacceptorrejectany orallthetendersat its solediscretionwithout assigning any reason, thereof.MMTC may stipulate anyother terms and conditions other than the detailed above, if foundnecessary.

    j. Liquidateddamages:Intheeventoffailuretodeliverthequalityofthematerialas per contractual terms, it is agreed that the buyer shall have the followingoptions:

    i. To recover as liquidateddamages andnotbywayofpenalty for theperiodafterthismaterialwasdueuntilactualdeliveryoruntilthebuyerssecure thematerial fromother sources,a sumequivalent to2%of thecontract value of the undeliveredmaterial for eachmonth, or part ofmonthsdelay.

    ii. Topurchasefromothersourceswithoutnoticetothesellersattheriskandaccountofthesellersthematerialnotdeliveredorothermaterialofsimilardescription(wherematerialexactlycomplyingwiththeparticularsare not, in the opinion of the buyers, readily procurable, such optionbeingfinal)withoutcancellingthecontractinrespectoftheconsignment(s)notyetduefordelivery;or

    iii. To cancel the contract or a portion thereof and, if so desired, topurchasethematerialattheriskandcostofthesellers.

    25. Howtofillupthebid:ItshallbetheresponsibilityofthepersonssubmittingthetendertoensurethatthetendershavebeensubmittedintheformatsandasperthetermsandconditionsprescribedintheMMTCwebsiteandno change ismade thereinbefore submissionof their tender. In the

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    eventofanydoubtregardingthetermsandconditions/formats,thepersonconcernedmayseekclarificationsfromtheauthorizedofficerofMMTC.TendersaretobesubmittedintwopartsPartA: TechnoCommercial Bid (Technical Bid alongwith EMD and supporting documents in aSealed Envelop, with the Tender Number, Product Name and Tender Opening Date ,superscribingtheenveloptobedroppedintheTenderBoxinthepremisesofR.O.Kolkata)

    1. A copyof thisNIT,duly signedby thecompetentauthoritywithcompany sealof the

    tenderer, as a token of acceptance of terms and conditions of enquiry and aconfirmationthattheyhaveunderstoodalltermsandconditionsandhaveoffered forallsublots

    2. FilledupFormA,B,C,D,E (alongwith copiesof supportdocsasasked in theFormseg.CopyofrelevantpurchaseordersevidencingsuccessfulsuppliestoSteelManufacturersinIndia,SelfAttestedphotocopyofsalestax/VATregistration/serviceTaxregistrationcertificate,SelfAttestedphotocopyof IncomeTaxPAN,BankA/cparticulars. In case,thesupportingdocumentshavebeensubmittedtoMMTCforsomeotherTenderonorafter142013,thesameneednotbesubmittedagain.

    3. Incaseofauthorizedagents,acopyofauthorizationbyProducerofFerroAlloy.TechnicalBidandsupportingdocuments,tobesentbyCourieralongwithEMD/droppedintheTenderBox.

    PartB:PriceBid(PlacedinaseparateenvelopemarkedPARTB)Shall contain price bids separately for all lots in per ton ofmaterial basis Price to besubmittedasperformatFORMFenclosed.HardCopy/Courier: TheEarnestMoneyDepositofRs50,000/either:

    1. In formof aDemandDraft/RTGSon MMTC LimitedpayableatKolkata,withnameandAddressofsupplieratthebackandCommodityName.

    2. RTGS:StateBankofIndia,CAGBranchKolkata;A/cNo11051192270IFSC:SBIN0009998

    TheEMDaswellasTechnocommercialbidshouldnotcontainpricesoranyindicationofprices.Ifpricesareindicatedthere,theofferwillberejected.

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    Bidders are advised to quote/submit their offers well in advance for smooth participation in the tender.Courier containing EMD and Technical Bids is to be deposited in the tender box placed atMMTCLimited,NICBuilding(4thFloor),8IndiaExchangePlace,Kolkata700001,WestBengal,Indiawithin1300hrs ISTof02.04.2015.Pleasesendyourbids inSEALEDENVELOPaddressedto:

    TheGeneralManager(Minerals)

    MMTCLimited NICBuilding(4thFloor) 8,IndiaExchangePlace Kolkata700001

    TenderOpeningDate:Tenders shall be opened on 1430 hrs IST of 02.04.2015, subject tomeeting the criteria ofreceivingminimumnumberofoffersfortenderopeningasperprevailingprocedureofMMTC.TheTechnicalBidsshallbedownloadedfromwebsiteinpresenceofauthorizedrepresentativesofsuchtendererswhomightchoosetobepresentatthetimeofopening.OnreceiptofvalidTechnicalBids,clarifications,etc,pricebids shallbeopened.Anymodification to theoriginaltender,unlessaskedfor,afterduedateofopening,shallbetreatedasunsolicitedandrejected.

    EvaluationofBidsStep1:CheckingandacceptanceofEMDStep 2: Technocommercial evaluation: The technocommercial evaluation process willcompriseof two steps tobecarriedout simultaneously technicalevaluation&commercialevaluation.2.1TechnicalevaluationThetechnicalevaluationprocesswillcomprisethefollowingstepsMMTCwill study specifications submittedbyeach supplierandcheck foranydeviation fromNITspecifications.Incaseofdeviation,MMTCmayaskforclarificationsonthesame/rejectthetender.IncasetheclarificationsarenotacceptabletoMMTC,thebidmaynotbeaccepted.2.2CommercialEvaluationAspartofthecommercialevaluationprocess,MMTCwillcheckwhethersuppliershaveagreedtothecommercialtermsspecifiedinthisNIT&iftheyqualifyonEligibilitycriteriaasstatedin

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    NIT.Incaseofnonagreement,clarificationsmaybesoughtfromthesupplier/rejectthetender.Iftheclarificationisnotfoundacceptable,theofferwillbeliableforrejection.Step3:Evaluationofpricebids:Afterthetechnocommercialevaluation,alistoftechnocommerciallyacceptablesupplierswillbemade,ifdecidedso,thePricebidsofsuchVendors,shallbeopenedandcomparativestatuswillbeprepared.CriteriafordeterminingL1:LCNC (LowestCostNetofCenvat)pricewillbeworkedout foreachtendererconsideringthebasicpriceofferedbytenderer(FOR)+Packing&Forwardingchargesonpertonofmaterial,ifsame ispayableextra+EDwithcessasapplicable+ST/VAT (2%CSTagainst formorVATasapplicable)+FreightperTofmaterial ifpayableextra+EntryTax (asapplicable forvariousplants,butpayabledirectlybytheplant)+LoadingasmaybeapplicableforanydeviationanddecidedbyMMTClessCENVATlessVATsetofftotheextentsameisavailabletovariousunits.(Exactrateatthetimeofopeningofpricebidasprevailingshallbeapplicable).FormFshallbeusedtodeterminetheLCNCPricebyMMTC.Incase,thesupplierislocatedoutsidethestateofOdisha,EntryTaxshallbepaidbyNINLContactforseekinganyclarification:GeneralManager,MMTCLimited;NICBuilding(4thFloor),8,IndiaExchangePlace:Kolkata700001,India::Tel(O):+913322427203(D):::+913322421252/61/67Ext372Fax:+913322421292

    Email: kkpaul@mmtclimited.com ahembram@mmtclimited.com bidyutbiswas@mmtclimited.comWebsite: www.mmtclimited.com Miscellaneousterms&conditionsoftender:

    Offers shouldbeeither fully typedor fullyhandwritten.Partly typedandpartlyhandwrittenoroverwrittenoffersmayberejected.

    In case of mismatch in description of quantity/ amount in figures and words, thedescriptioninwordsshallbeconsidered.

    CopiesoftheoffershouldnotbesenttoanyotherofficerofMMTC MMTCreservestherighttoacceptanytender inwholeor inpart,orrejectanyorall

    tenderswithoutassigninganyreason,whatsoever. ThePurchasePreferencetoCentralPublicSectorEnterpriseshallbebasedtotheextent

    ofguidelinesissuedbytheGovernmentofIndia.

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    Incaseofanyspecificreportisreceivedatanystageoftenderingagainstatenderer,asan information or upon enquiry made by MMTC, in respect of capabilities &performance of the tenderer, the quotation/ tender of that tenderer shall standrejected.

    DeclarationbytheTenderer:The tenderermustdeclarewhether theproprietororanypartnerof the firm,ordirectoroftheircompany,hasanyrelationwithanyemployeeworking inMMTC, ifsogivethenameoftheemployeeandtherelationshipandalsowhetheranyofthemhasarelationshipwithinthemeaning of section 6 of Companies Act, 1956with anyDirectors ofMMTC and, if so, givedetails.MMTCreservestherighttoaskforfurtherproofregardingthestatus/positionofsupplyaswell as establishment of an acceptable source, if required, during the finalization of thetender.CostofBidding:The bidder shall bear all cost associatedwith the preparation and submission of its bid, atMMTCLtd.HereinafterreferredtoasThePurchaserwill innocaseberesponsibleor liableforthosecosts,regardlessoftheconditionoroutcomeofthebiddingprocess.Amendment toNIT:At any timeprior to thedeadline for submissionofbids, thepurchasermay,foranyreason,whetheratitsowninitiativeorinresponsetoaclarificationrequestedbyabidder,modifytheNITbyissuinganamendment.Itshallbetheresponsibilityofthepersonssubmittingthetendertoensurethatthetendershavebeensubmitted inthe formatsandasperthetermsandconditionsprescribedintheMMTCWebsiteandnochangeismadethereinbeforesubmissionoftheirtender.LanguageofBid:Thebidspreparedby theBiddersandallcorrespondenceanddocuments relating to thebidexchangedbytheBidderandthePurchaser,shallbewrittenonlyinEnglishlanguage,providedthatanyprintedliteraturefurnishedbytheBiddermaybewritteninanotherlanguagesolongas it is accompanied by an English translation of its pertinent passage in which case, forpurposesofinterpretationofthebid,theEnglishtranslationshallgovern.LateBids:AnybidreceivedbythePurchaserafterthedeadlineforsubmissionoftheBidsprescribedbythePurchaser,willnotbeopened.

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    ModificationandWithdrawalofBids:Thebiddersmaymodifyorwithdrawitsbidafterthesubmissionofbid,providedthatwrittennoticeofthemodificationorwithdrawal/modificationisreceivedbythePurchaserpriortothedeadline prescribed for the submission of bids.No bidmay bemodified subsequent to thedeadlineforsubmissionofBidsunlessaskedfor.ClarificationofBids:To assist in the examination, evaluation and comparison of TechnoCommercial bids, thepurchasermay,attheirdiscretion,askthebidderforaclarificationofthebids.Therequestforclarificationandtheresponseshallbeinwriting.AwardofContract:MMTCshallawardpurchaseorder/contracttosuccessfullowest(L1)bidderdetailingalltermsandconditions.

    Section2:CommercialTerms

    1. PriceTerm:FOR Respective Destination NINL plant inclusive of packing & Forwarding, Roadtransportation,Insuranceetc.

    2. Documentsalongwithtruck:

    (AlldocumentsmustbepreparedinthenameofNeelachalIspatNigamLimited,KalinganagarIndustrialEstate,PO:Duburi,Dist:JajpurOdisha.)

    a. OriginalExciseInvoicecumChallan(DuplicateTransportersCopyforModvatPurpose).

    b. OriginalCommercialInvoice(inTriplicate)onNeelachalIspatNigamLimited,KalinganagarIndustrialArea,PO:Duburi,Distt:Jajpur,Odhisa.

    c. OriginalCopyofExciseInvoicetobeenclosedd. OriginalAnalysisCertificateby3rdparty independentanalystM/sMitraS.K.

    Pvt.LimitedorM/sSuperntindentCoLtdoranyotherreputedagenciesforChemicalAnalysis&SizeAnalysisaspertenderterms.

    e. Original Consignee Copy of LR on Neelachal Ispat Nigam Limited,KalinganagarInduatrialComplex,Duburi,Jajpur,Odhisa.

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    f. Original Packing List showing No. of Bags , (Gross Weight less BagWeight=NetWeight)

    g. AnyotherdocumentasperstatutoryrequirementegWayBilletc.3. Documentsforpaymentpurpose:

    a. OriginalCommercialInvoice(Triplicatecopy)raisedonNeelachalIspat

    NigamLimited,KalinganagarIndustrialArea,PO:Duburi,Distt:Jajpur,Odhisa.

    b. OriginalCopyofExciseInvoicetobeenclosed.c. ConsigneeCopyofLRonNeelachalIspatNigamLimited,Kalinganagar

    InduatrialComplex,Duburi,Jajpur,Odhisa.d. PhotoCopyofReceiptedChallan/ConsignorLRatworksshowingdateof

    receiptofmaterialatworks.e. CopyofGARN(Goodsacceptanceandrejectionnote).f. AnalysisCertificateby3rdpartyindependentanalystaspertenderterms.g. PackingListshowingNo.ofBags,(GrossWeightlessBagWeight=Net

    Weight)h. AnyotherdocumentasmayrelevanttoPO/Contract

    NOTE:AlldocumentstobepreparedstrictlyincompliancetoStatutoryNormsandasperinstructionsissuedinthecontract/POcopy.NoncompliancetotheabovemaydelaypaymentandMMTC/NINLshallnotbeheldresponsibleforthesame.

    4. PaymentTerms:

    100%paymentwithinthe21daysfromthedateofsubmissionofalldocumentsatNINLandMMTC,Kolkata (Section2Clause3)subjecttomin30days fromdateofreceipt of cargo at NINL (GARN (Good Acceptance/ Rejection Note) generated,depicting Goods in good order), at office of GM (Minerals)MMTC Kolkata, NICBuilding(4thFloor),8IndiaExchangePlace,Kolkata700001.

    5. StatutoryPayments:

    ExciseDutyExcisedutypluseducationalcessshallbepayableextraattheraterulingonthedateof scheduled dispatch. The supplier has to provide the Duplicate for thetransporterscopyof invoicealongwiththematerialtoenabletheconcernedsteelplanttoavailCENVATbenefit.Thenecessaryformalitiesandrulesofexcisemustbefollowed for preparing CENVAT invoice to avoid any discrepancy at the time ofreceipt of thematerial. In the event of CENVAT not being availed due to faulty

  • Page 16 of 23

    invoice,theamountsoclaimedshallberecoverablefromthesupplierspendingorforthcomingbills.Incasethebillsarenotsupportedbyexcisepaiddocuments,theclaim for excise duty shall be withheld and the same shall be released onpresentationoftherequisitedocuments.PartyshallquoteEDTariffNumberintheirofferandonalldispatchdocuments.

    SalesTaxSalestaxasapplicableonthedateofscheduledispatchwillbepayableextrabutatconcessionalrateagainst issuanceofappropriatesalestaxdeclarationformbytherespectivesteelplants.Ifsalestaxisexempted,thesameshouldbeclearlyindicatedbythesuppliersupportedbydocumentaryevidence. IfVAT isapplicable,thesameshallbepayableonsubmissionofrequireddocuments.EntryTaxIncase,thesupplierislocatedoutsidethestateofOdisha,EntryTaxshallbepaidbyNINL

    OtherTaxes Thesuppliershall indicate ifanyothertaxesareapplicableextra foranyparticularstate.Alltaxratescurrentlyapplicableshouldbeindicatedinthetechnocommercialbid.Dutiesandtaxes,however,willbereimbursedagainstdocumentaryevidenceattheratesapplicableatthetimeofdispatchwithintheagreedscheduleperiod.

    6. FailureandTermination:

    Shouldthesupplierfailtodeliverthematerialsoranyconsignmentsthereof,withintheperiodprescribedforsuchdelivery,thePurchasershallbeentitledathisoptiontothefollowing)

    i. To recover as liquidateddamages andnotbywayofpenalty for the

    periodafterthismaterialwasdueuntilactualdeliveryoruntilthebuyerssecure thematerial fromother sources,a sumequivalent to2%of thecontract value of the undeliveredmaterial for eachmonth, or part ofmonthsdelay.

    ii. Topurchasefromothersourceswithoutnoticetothesellersattheriskandaccountofthesellersthematerialnotdeliveredorothermaterialofsimilardescription(wherematerialexactlycomplyingwiththeparticularsare not, in the opinion of the buyers, readily procurable, such optionbeingfinal)withoutcancellingthecontractinrespectoftheconsignment(s)notyetduefordelivery;or

    iii. To cancel the contract or a portion thereof and, if so desired, topurchasethematerialattheriskandcostofthesellers.

  • Page 17 of 23

    Moreoverthedefaultingsuppliershallhavenoclaimoverthequantity,whichtheyfailedtosupply.

    7. ForceMajeure:

    Ifatany timeduring thecurrencyof thecontract, theperformance inwholeor inpart by either party of any obligation under this contract shall be prevented ordelayedbyreasonofWar,Hostility,ActofPublicEnemy,CivilCommotion,Sabotage,Fire, Flood, Explosion, Epidemic,Quarantine restrictions, Acts of state or Acts ofGod,hereinafterreferredaseventualities,thenthebuyermayextendthecontractfor theperiodof ForceMajeure ,providednoticeof thehappeningsof any sucheventualitiesisgiven,supportedbyacertificateofappropriateauthorityorchamberof commerce by either party to the other within 15 days from the date ofoccurrencethereof.

    8. Arbitration:

    Alldisputeordifferenceswhatsoeverarisingbetweenthepartiesoutoforrelatingtotheconstruction,meaningandoperationoreffectofthiscontractorthebreachthereofshallbesettledbyarbitrationinaccordancewiththerulesofArbitrationontheIndianCouncilofArbitrationAct,1996andthevenueofthearbitrationwillbeatKolkata,theawardmadeinpursuancethereofshallbebindingtotheparties.

  • Page 18 of 23

    ANNEXURES(FORMATS)

    FORMA

    AcceptanceofCommercialTerms,GeneralTermsandConditionsandallotherTermsoftheNIT We [Name ofCompany], having registeredoffice at [Address ], agree to all theCommercial,General&otherTerms&Conditions listed in theEnquiryNo.dated forprocurementof We confirm that we are in a position to supplymaterial as per the specification given inEnquiry.We nominate an executive,whose details are given below, to put the bids on ourbehalf. It isfurtherconfirmedthatwehavesubmittedFormNumbersA,B,C,D,E,Fasper instructions.EMDandHardCopiesofsupportingdocumentshavebeensubmittedwithinpricevalidity.Thedetailsofthebidderauthorizedtobidonourbehalfareasfollows. Name&Designation:EmailID:Contactphonenos.:Address:

    Sl.No Document Compliance (Y/N)

    Deviations, if any

    Remarks

    1 Name,Address,TelNo,FaxNo,EMailIdetcoftheBidder 2 Signed/StampedCopyofTenderDocument. 3 CompanysProfile**. 4 Bankersdetails. 5 D&BNumber,ifany. 6 Auditedfinancialresultsforlast3yearssubmitted**. 7 EMD 8 GuaranteeCertificate. 9 DocumentaryevidencerequiredtowardsmeetingEligibilityCriterion 10 AdherencetoTenderTerms(Specifications,Suppliability,Delivery,PaymentTerms,etc. 11 TechnoCommercialBidValidity90daysfromdateofTenderOpeningandPriceValidityupto60days

    fromdateofTenderOpeningforfinalization.

    13 IfallthefollowingPROFORMAshavebeenfilledcompletelyandsubmittedA,B,C,D,E,F

    (Bidderstomark Y for submission and N for non-submission)

    NOTE: BIDDERS WHO HAVE SUBMITTED DOCUMENTS MARKED ** , IN THE LAST 1 YEAR (I.E AFTER 1-4-2013, TO MMTC, NEED NOT SUBMIT THE SAME.

    (Signatureofauthorizedexecutive&Seal)Place:

  • Page 19 of 23

    Date:

    FORMB

    NITNo: Date: FormatforTechnicalSpecifications Item Sl. No Material Code Item Specification Unit of Measurement Quantity Tendered

    1 Total : Incase the tendereragrees to supplyasper specification indicated in this format,he shouldwriteofferedaspertenderdescription/specification, intheTablegivenbelow.Similarly,anyvariation inspecificationofferedbythetenderershouldbe filled intheBlankspaceprovidedagainsteachitem.Ifadditionalspaceisrequiredpleaseencloseseparatesheet. DescriptionOfferedasdesiredbyMMTCorVariation,ifany,tobefilledinbytheSupplierQuantityVariation

    ItemSpec/Description

    InspectionGuidelines

    Criteriaforacceptanceofmaterial

    OtherTechnicalConditions

    Packing

    DeliveryConditions

    AnyotherCriteriadescribedinthisNIT

    (Signature&Seal)Name:Designation:Place:Date:

  • Page 20 of 23

    FORMC

    PleaseusethissheettospecifytheExciseDuty,SalesTax&OtherDuties

    1 ExciseDuty(ED:Applicable/NotApplicable) 2 PresentEDRate,ifapplicable 3 TariffNumber 4 ExciseRegistrationNo 5 ECCNumber 6 Com./Circle 7 TaxesApplicable a)SalesTax% b)OtherTaxesandDutiesApplicable% Description Figs Words c)PackingCharges,extra,ifany 8 LoadingPointforDelivery(Mention:State/District) 9 Pleaseindicatethefollowingforyourcompany a) SalesTaxRegistrationNo** AttachCopy

    /ByCourier

    b) CSTRegistrationNo** AttachCopy/ByCourier

    c) OtherTaxesRegistrationNo** AttachCopy/ByCourier

    d) ServiceTaxRegistrationNo** AttachCopy/ByCourier

    e) PANNumberofCompany** AttachCopy/ByCourier

    NOTE: BIDDERS WHO HAVE SUBMITTED DOCUMENTS MARKED **, IN THE LAST 1 YEAR (I.E AFTER 1-4-2013, TO MMTC, NEED NOT SUBMIT THE SAME IN THIS TENDER, IF THE SAME REMAINS VALID AND UNCHANGED.

    (Signature&Seal)Name:Designation:Place:Date:

  • Page 21 of 23

    FORMD

    FormatforBasicInformationoftheVendor NITNumber&Date:_____________________________________________________________ 1.CompanysName 2.OwnershipDetails 3.Manufacturer/Distributor/Dealer 4.Mention,ifPSU/JointventurewithPSU/SSIUnit 5.IncaseofPSUCentralPSUorstateGovt.PSU 6.IncaseofaJointVenture,detailsof%wiseequityholding 7.SSIUnitdetails,ifapplicable 8.ISOStatus 9.WhetherproductisISIMarkedorasperISI 10.ContactPerson&Designation 11.PhoneNo. 12.FaxNo. 13.Email 14.FinancialdetailsofTurnover&profitforthelast3years 15.MajorManufacturingCapabilities 16.MajorCustomers(Domestic) 17.MajorCustomers(Overseas) 18.Theyearofinceptionofthecompany/business 19.Stockingpointsw.r.ttolocationofNINL 20.BankAccountdetail:Name&Branch AccountNumber 21.PANNo 22.IfSME/MSME 23.If22isYes,pleasetickappropriatebox,pertainingtoproprietor(ifapplicable)

    SCSTOBCGeneral

    Iherebycertifythatallinformationprovidedaboveiscorrecttothebestofmyknowledge.

    (Signature,name&sealoftheauthorizedperson)

  • Page 22 of 23

    FORME

    PROFORMADetailstobefurnishedonVendorLetterHead

    TheBanking/Accountdetailsareasfurnishedbelow:

    WerequestyoutogiveourpaymentsbycreditingouraccountdirectlybyEPaymentmodeasperaccountdetailsgivenbelow.WeherebyundertaketointimateMMTCincaseofanychange in particulars given below and will not hold responsible the company for anydelay/defaultduetoanytechnicalreasonsbeyondcompanyscontrol.

    Vendor_________________________________________________________ 1 BankAccountNo.

    2 RTGS/NEFTIFSCCode 3 BankName 4 BankBranchName 5 Branchcode 6 AccountType (Saving/Current)(SA/CA) 7 EmailID(ifany) OfVendors

    Ablankcancelledchequehasbeenenclosedherewith Thanking you, CertifiedbyBankregardingBankingDetails

    (VendorsSignature&Seal) (BankSeal&SignatureofBankofficial) Note:PleaseencloseaBlankCancelledChequewithoutwhichtheMandateFormwillnotbeprocessed.

  • Page 23 of 23

    FORMF

    PRICEBIDFormat

    (TobequotedinIndianRupees(PMT)(INRCST/VATagainstFormC/LocalForm)

    Unit Indicate% Amount(INR) Remarks1 BasicPrice Rs/t

    2 ExciseDutywithCESS %

    3 CST/VAT %

    4 FreightincludingServiceTax %

    5 EntryTax* Rs/t

    6 AnyOther Rs/t

    7 TotalCost 1+2+3+4+5+6

    8 CENVAT Rs/t 9 StateVAT(VatablePortionOnly) Rs/t NILforCST10 LandedCost(LCNC) 789 *Tobeindicated@1%bybothOdishaandNonOdishabasedsupplier. ThePriceincludespackingcharges,allexpenses,3rdPartyInspectionagencycharges,etcFORPlant.

    (Signature,name&sealoftheauthorizedperson)

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