Procurements Excellent Adventure September 14, 2010

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Procurements Excellent Adventure September 14, 2010. Chris Rodgers Lisa Pierce Director Branch Chief Strategic Acquisition Initiatives. 2. - PowerPoint PPT Presentation

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  • Procurements Excellent Adventure September 14, 2010 Chris Rodgers Lisa Pierce Director Branch ChiefStrategic Acquisition Initiatives

  • *

  • INFORMATION TECHNOLOGY DirectorDeputyDeputy210 employees, 3,147 transactions,$1.2BWORKFORCE MGMT & SUPPORT SERVICESChief8 employeesELECTRONIC PROCUREMENTDirectorElectronic CatalogAutomated Systems38 employeesSTRATEGIC ACQUISITIONINITIATIVESDirectorSourcing, Measures,CRM, Quality37 employeesPROCUREMENT POLICYDirectorTAI36 employeesDIRECTOR, PROCUREMENTDEPUTY DIRECTORBUSINESS OPERATIONSDirectorDeputy147 employees,12,644 transactions,$657MNEW YORK, NY21 employees2,209 transactions$60MDALLAS, TX23 employees3,552 transactions$60MATLANTA, GA20 employees1,496 transactions$39MOAKLAND, CA20 employees2,562 transactions$38M Obligate $1.9 Billion per year Spend 17.3% of IRS Budget 491 people nationwide Executive agent for major Treasury IT acquisitions: - Treasury Commercial Vehicle (TCV) - HR Connect - Treasury Network (TNET) - Telecommunications ServicesProcurement Organizational Structure*

  • Top 10 Vendors for FY 2009COMPUTER SCIENCES CORPORATION

    NORTHROP GRUMMAN INFORMATION TECHNOLOGY INC

    ACCENTURE LLP

    BOOZ ALLEN HAMILTON INC

    APPTIS INC

    THE PRESIDIO CORPORATION

    LOCKHEED MARTIN MANAGEMENT SYSTEMS DESIGNER INC

    THE MITRE CORPORATION

    INTERNATIONAL BUSINESS MACHINES CORPORATION

    FINANCIAL MANAGEMENT SERVICE**

  • 275Contracting Specialists96ManagementAdmin/SupportWorkgroup for IT BuysWorkgroup for Non-IT BuysWorkload at a Glance 491 employees, 15,893 transactions* $1.947B obligations 275Contracting Specialists120Specialists (Business, IT, HR)*

    222 employees157 employees$1.278B obligations$669M obligations3,147 transactions12,746 transactions329 transactions > $1M130 transactions > $1M

  • *Quality Circles

    Baldrige established by Reagan19871995199719982000Quality TimelinePre-history the long and winding road.Joint Quality Improvement teamsTotal Quality Organization assessmentPresidents Quality Award

  • we jumped on the bandwagon & rolled out the Presidents Quality Award Self-Assessment

    the initial goal was to win an award

    the side effect was the birth of an idea continuous process improvement

    Head out on the Highway*

  • Roadmap of Procurements Excellent Adventure*

  • What matters most? Tune up and refueling*

  • Into the great wide open.*

  • Strategic, Business and Program PlansMapping a route for the futureIRS Strategic Plan 5 Year PlanMission, Vision, ValuesIdentifies the strategies, objectives and strategic foundations for the organization

    AWSS Business Plan 4 Year PlanMission, Vision, Goals, Objectives, StrategiesFramework that enables AWSS to fulfill its Mission and VisionProvides a unified strategic direction over a four-year period

    AWSS Program Plan 1 Year Plan Identifies programs, activities and measures to support the goals, objectives and strategies identified in the Business PlanStrategic initiatives and their attendant measures are created to support the objectives and strategies*

  • Strategic, Business and Program PlansMapping a route for the future Performance CommitmentsCreated based on strategic initiatives identified in the Program Plan Included in the Performance Plan of the Director, ProcurementCascaded throughout the organization via performance plans of subordinate managers

    Action PlansIdentifies and tracks the actions required to deliver on the strategic initiatives identified in the Program Plan*

  • Challenges (pot holes)

    Maintaining required staffing levels

    Attracting the best talent

    Obtaining voice of the customer and improving customer satisfaction

    Increasing the value of our acquisition service

    *

  • On the road again..just cant wait to be on the road again.*Wherever you go, there you are

    Pre-2005 - no focus on improvement2005single individuals visionStrategic Acquisition Initiatives organization created - SAIProcurement drafted application for Baldrige National Quality ProgramReviewed by internal (IRS) Baldrige expertsaid we were not ready for prime time2006we hired this expert to help us.and he did!Initial development of Strategic and Business Plans2007how can we make CONTINUOUS improvement part of our business plan?Participate in a proven and sustainable performance excellence award program one not restricted to government organizationsMaryland Performance Excellence Award Program2008Procurements submission for MPEA earned a Bronze Award2009getting the ENTIRE organization to understand what is important (Discovery Map)2010this 2nd assessment used Opportunities for Improvement (OFIs) from our 2008 MPEAscored lowerhigher quality evaluationneed to get more people to apply

    We are gearing up for 2011 now:

    Strategic Planning sessions being driven by executive leadership

    Major change from prior years when SAI/individuals created the strategy