Sharing with Your Class -- Google Groups and Google Communities

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  1. 1. Sharing with Google: Plus vs. Groups Sharon Huston 9/26/2014
  2. 2. Viewing tips Following each point, you will see examples and (occasionally) instructions. Instruction slides always feature a horizontal banner and a logo to indicate which product is under discussion. The presentation is organized around points of comparison for the two products. Each point of comparison has a slide. Throughout the presentation, BLUE indicates Google Groups, while RED indicates Google Plus (Communities)
  3. 3. Viewing tips This presentation contains detailed speakers notes. To view the notes, open this document in PowerPoint, select the View tab and then press the Notes option. The default note area is only a couple of lines high. You can increase the size by dragging the top bar of the slide note area. Close-up of dragging the slide note area bar.
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  9. 9. Google Plus Google GroupsIts important to realize many schools use Google Apps for Education, which has some advantages over the standard Google consumer apps that anyone can access. When you sign in to Google using your school email address, youll have access to all the advantages Apps for Education provides.
  10. 10. Google Plus Google Groups Within the Google-verse (consumer and Apps for Education) there are two different ways to share using Google Plus (aka Google+) or using Google Groups. This presentation will examine the tradeoffs between the two, and will also briefly discuss how to display your Google+ and Groups content within Blackboard.
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  12. 12. Its worth mentioning you can use BOTH solutions. You dont have to make a difficult choice. The two sharing mechanisms have different features, and you may need both feature sets to accomplish your goals.
  13. 13. Separate App Available since 2001 Circles and Communities are part of Google+ What are they? PLUS GROUPS Circles Logo Communities Logo
  14. 14. Old-School Email Discussion Group Originally for Usenet posts. Social Sharing Like Facebook. No, really -- what are they? PLUS GROUPS
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  16. 16. Unlimited Number of people in a group, using Google Apps for Education. Unlimited Number of people in a community. Membership limits PLUS GROUPS The consumer version of Google Groups only allows 200 participants.
  17. 17. Creating a Community Privacy options for your community are very important you cant change these options later, so its important to know what you want before you start the creation process. Google has a very helpful document on privacy settings. Ive included two of Googles tables for your edification, one on Apps for Education Communities, and one on public communities. For Apps
  18. 18. Creating a Community Now that youve read the information, you have probably made a decision on the community you want. Lets continue with the creation process. For public communities
  19. 19. Creating a Community 1. Log into Google+ 2. Open the Home menu and select Communities. The Community page will open. 3. Select the Create community button located near the top of the screen.
  20. 20. Creating a Community 4. Optionally use the change link if you want a public Community. 5. Additional options (like moderation and private communities) will appear as you make your privacy selections. Youll also be prompted to name your Community.
  21. 21. Creating a Community 6. Next walk through the setup wizard. Youll need to add a tagline and a representative photo. Youll also need to fill out the About section, and (optionally) add discussion categories to guide conversation. 7. When youre finished, Google will prompt you to add people to your Community. Well cover how to complete that task later in the presentation.
  22. 22. In many schools, creating Google Apps for Education Groups is a process managed by IT. Contact your schools IT department for assistance. Creating a Group
  23. 23. Zero effort IT adds your students to your community when they set up your group. Time - intensive Students will have to join Google+, and youll have to add one student at a time. How hard is it to add students? PLUS GROUPS
  24. 24. Add students to a Community 1. Access Communities through the Google+ menu. 2. Select the community you would like to work with.
  25. 25. Add students to a Community 1. On the Community page, select the Invite People option. 2. Type a welcome message in the Add a comment space, and enter the students email addresses in the To: space. 3. Press the Send option. Special caution: If your Community is an Apps for Education community, youll need to use the students official Google email address.
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  27. 27. Easy.Easy. Sharing PLUS GROUPS
  28. 28. Share in Google+ 2. The field will expand so you can upload your content (if needed). 3. Specify the Community, Circle, individuals you want to share the content with. Depending on the chosen Circle or Community, your content may be restricted to Apps for Education users, and cant be shared outside the domain unless you change the option. 1. Type in a message and choose what you want to share text, photo, link, etc.
  29. 29. Share with Google Groups Option A: The Web Interface 1. Go to your Groups page, and press the New Topic option. A form will appear. 2. Compose your message in the form, adding links, attachments, and formatting as needed.
  30. 30. Share with Google Groups Option B: Using the Email Address All Groups have an email address, which you can find by managing your group and examining the Email options. Using your Gmail account, you can email anything to your group.
  31. 31. Share with Google Groups Option B continued: Once you know the Groups email address, sharing content like Drive files, Google Sites, and other Google resources is a snap. All you need to do is invite the Group address, and grant group members the appropriate permissions.
  32. 32. Multiple roles to use Owners, managers, users, and custom roles. One community manager: You. Delegating responsibility PLUS GROUPS
  33. 33. Set custom role privileges Privileges can be set for each role. For example, you might give your TA the ability to add new users or approve messages.
  34. 34. Email or website only depending on settings App or website and optional email notification How are students notified? PLUS GROUPS
  35. 35. Not so pretty Pretty Visual appeal PLUS GROUPS
  36. 36. Threaded discussions Easier to see threading but not a great interface. Comments No indentation, so its hard to tell who is replying to what. Conversation formats PLUS GROUPS
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  38. 38. Everyone to everyone --or-- Teacher to student Both easy. Everyone to everyone Communication patterns PLUS GROUPS
  39. 39. Groupssharing By default, Groups allows anyone in the group to share (via email) with the entire group. If you want to restrict participation there are some helpful settings you should know about. To access Group options, open your group and choose the Manage link on the right. The management area has its own sidebar menu, which well refer to on the next few slides.
  40. 40. Groupssharing The sidebar menus Settings > Email Options menu is useful. If you do not want students sending email to the group, its a good idea to tweak the email footer section. You can also control how replies are managed.
  41. 41. Groupssharing The sidebar menus Permissions > Basic Permissions menu allows you to control which roles can post and view topics. The defaults allow everyone to post and view topics. This area also allows you to control who can join your Group.
  42. 42. Groupssharing The sidebar menus Permissions > Posting Permissions menu controls a variety of settings, including the ability to post attachments. Youll notice this menu has a Post drop-down box that is identical to the one on the Basic Permissions screen. They are linked if you change it on this screen it will also change on the Basic Permissions screen.
  43. 43. Embed Groups website See all the action. Embed single posts Show the best content. eCampus integration PLUS GROUPS
  44. 44. eCampusintegrationforGoogle+posts Limited to single posts Posts must be shared publically
  45. 45. EmbeddingGroupsineCampus Entire Groups sites can be embedded in eCampus.
  46. 46. Embed a post in eCampus 2. Copy the embed code. 1. Choose a public post and select the option to embed the post.
  47. 47. Embed a post in eCampus 3. In eCampus, navigate to the content area where you want the post to appear and create a new item. 4. Select the HTML icon in the Text box.
  48. 48. Embed a post in eCampus 5. Paste the code, and Update the item. 6. You will not be able to see your shared post. Youll have to click Submit and return to the content area to see the finished product.
  49. 49. Embed Groups in eCampus 1. Open your group settings. 2. Find and copy the embed code.
  50. 50. Embed Groups in eCampus 3. In eCampus, navigate to the content area where you want the post to appear and create a new item. 4. Select the HTML icon in the Text box.
  51. 51. Embed Groups in eCampus 5. Paste the code, and Update the item. 6. A yellow box serves as a placeholder. Youll be able to view the group page after pressing Submit.
  52. 52. Thank you! Enjoy using your Groups and Communities.


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